Submit a Reimbursement Claim (Online Form)

To create a monthly reimbursement claim for the School Nutrition Program:

1. Display the Sponsor Summary - Claims page.
   1. Click the Applications menu.
   2. Click Sponsor Summary.

      The CNPweb displays the Sponsor Summary - Packet page.

   3. Click the Claims tab.

      The CNPweb displays the Sponsor Summary - Claims page.

2. Locate the claim month.
3. Click Add.

   The CNPweb displays the Sponsor Claim form.

4. Scroll to the bottom of the claim form. Do not fill out the form at this time.
5. Click Submit. Do not check the payment checkbox at this time.

   The CNPweb checks to see which site claims your organization must submit for this month and displays the Sponsor Claim - Post Confirmation page with the Errors status.

6. Click to display the Sponsor Claim Listing.

   The CNPweb displays the Sponsor Summary - Claims page.

7. Click the folder plus sign to expand the list of sites expected to submit claims for this claim month.

   The CNPweb displays the Sponsor Summary - Claims page with all expected sites listed.

8. Locate a site that needs a claim for this month.
9. Click Add.

   The CNPweb displays the appropriate claim form.

10. Complete the claim form.
11. Click Submit.

    The CNPweb checks the claim form for input errors.

    If the CNPweb finds errors, it displays the appropriate post confirmation page with the Errors status. You must correct all errors and resubmit your claim. For more information, see Correct Claim Input Errors.

    If the CNPweb finds no errors, it displays the appropriate post confirmation page with the Complete status.

12. Click to display the claims listing page.
13. Repeat Step 8 through Step 12 for each site claim.
14. Locate the sponsor claim for this month on the Sponsor Summary - Claims page.
15. Click Edit.

    The CNPweb displays the Sponsor Claim form.

16. Scroll to the bottom of the claim form.

    The CNPweb displays the bottom of the claim form with the Submit button.

17. Check the payment checkbox.
18. Click Submit.

    The CNPweb checks your reimbursement claim for input errors.

    If the CNPweb finds errors, it displays the Sponsor Claims - Post Confirmation page with the Errors status. You must correct the errors and resubmit your claim. For more information, see Correct Claim Input Errors.

    If the CNPweb finds no errors, it displays the Sponsor Claim Summary page with the claim information and status.

Notes:

• Your organization can use the file upload method for submitting claims if that is more convenient.
• The current date determines the claim month(s) that are available to accept claims.
• You must submit all new claims within the 60 days of the close of the claim month, with one exception allowed every 36 months.
• The CNPweb cannot submit a claim for approval unless you check the payment checkbox even if the claim contains no input errors.
• The CNPweb assigns the Pending Submission status to a reimbursement claim that does not contain data input errors and is not submitted to the state agency for approval. You must edit the claim, check the payment checkbox, and resubmit the claim.
• The CNPweb assigns the Pending Approval status to a reimbursement claim waiting for state agency approval and payment.
• The CNPweb assigns the Approved status to a reimbursement claim that the state agency automatically approved. The state agency pays this claim during its next payment cycle.
• If you need to submit a claim for the previous program year, change the program year before starting this procedure. When you finish, remember to change the program year back to the current program year before performing other CNPweb functions.

Related Topics

Claims Basics

Sponsor Summary - Claims Page

Sponsor Summary - Payments Page

Reimbursement Claims

Claims Reporting Level and Reporting Options

Processing One-Time Exceptions

Claims Statuses

Activity 3: Submit Monthly Claims

Activity 4: Revise Claims