Activity 4: Revise Claims

Your organization can revise a School Nutrition Program site claim after the state agency authorizes payment.

To revise a paid site claim:

1. Display the Sponsor Summary - Claims page.
   1. Click the Applications menu.
   2. Click Sponsor Summary.

      The CNPweb displays the Sponsor Summary - Packet page.

   3. Click the Claims tab.

      The CNPweb displays the Sponsor Summary - Claims page.

2. Locate the paid claim that you need to revise.
3. Click Revise.

   The CNPweb displays the Sponsor Claim form.

4. Scroll to the bottom of the form.
5. Click Submit. Do not check the payment checkbox at this time.

   The CNPweb displays the Sponsor Claim Summary.

6. Scroll to the bottom of the form.
7. Click to display the Sponsor Summary page

   The CNPweb displays the Sponsor Summary - Claims page.

8. Click the folder plus sign for the claim month you want to revise.

   The CNPweb displays the list of paid site claims submitted for the claim month.

9. Locate a site claim you want to revise.
10. Click Revise.

    The CNPweb displays the claim form.

11. Make all appropriate changes to the claim.
12. Click Submit.

    If the CNPweb finds errors, it displays the appropriate post confirmation page with the Errors status. You must correct all errors and resubmit your claim. For more information, see Correct Claim Input Errors.

    If the CNPweb finds no errors, it displays the appropriate post confirmation page with the Complete status.

13. Click to display the claim listing page.

    The CNPweb displays the Sponsor Summary - Claims page.

14. Repeat Step 9 through Step 13 for each site claim you need to revise.
15. Locate the revised sponsor claim.
16. Click Edit.
17. Review the highlighted changes on the form.
18. Check the payment checkbox.
19. Click Submit.

    The CNPweb checks your reimbursement claim for input errors.

    If the CNPweb finds errors, it displays the Sponsor Claims - Post Confirmation page with the error detection message. You must correct the errors and resubmit your claim. For more information, see Correct Claim Input Errors.

    If the CNPweb finds no errors, it displays the Sponsor Claim Summary page with the net reimbursement amount.

Notes:

• The Sponsor Summary - Claims page automatically shows the most current version of each monthly reimbursement claim. Use the plus sign to expand the revision history for a month and the folder plus sign to expand the list of site claims for each revision.
• If the Revise option is not available, you cannot revise the claim.
• You must submit a revision that results in an upward adjustment within 60 days of the end of the claim month.
• You can submit a revision that results in a downward adjustment at any time until the state agency closes the program year to claims revisions.
• Your organization must use the online forms to submit a claim revision, even if you used a claim upload file to submit the original claim.
• You can add a site claim as part of the revision.
• You can revise one, some, or all of the site claims for the claim month in the same claim revision.
• The CNPweb uses yellow highlighting to show changes on the form.
• When you open a claim revision, the CNPweb automatically updates the revision number on the claim form.
• When you open a claim revision, the CNPweb lists the site claims from the previous claim version with the Paid status. For each site claim you revise, the CNPweb changes the revision number and status.
• The CNPweb does not submit uncertified claims to the state agency even if they contain no input errors.
• The CNPweb assigns the Pending Submission status to a reimbursement claim that does not contain data input errors and is not submitted to the state agency for approval. You must edit the claim, check the payment checkbox, and resubmit the claim.
• The CNPweb assigns the Pending Approval status to a reimbursement claim sent to the state agency for approval and payment.
• The CNPweb assigns the Approved status to a reimbursement claim that the state agency automatically approved.
• The CNPweb processes the net reimbursement amount from a revised claim when the state agency posts claim payments.
• If you need to revise a claim from the previous program year, change the program year before starting this procedure. When you finish, remember to change the program year back to the current program year before performing other CNPweb functions.

Related Topics

Reimbursement Claims

Claims Reporting Level and Reporting Options

Claim Revisions

Change a Claim

Claims Statuses

Sponsor Summary - Claims Page

Sponsor Summary - Payments Page

Sponsor Summary - Payments Page

Related Tasks

Correct Claim Input Errors

Edit a Claim

View a Claim

Delete a Claim