Original and Revised Claims

Your state agency requires all sponsor organizations to submit site-level claims. You must submit a separate claim form for each sponsored site operating in each claim month.

Original Claim Options

With site-level claims, your organization can choose between two claim submission options for your original claim each claim month.

Use online site claim form. You collect the meal service numbers for each site and enter the information about each site using online forms. The CNPweb calculates a sponsor summary claim from your individual site claims.
Upload a claim file. Your organization may create a data file from your point of sale or other software that contains the detailed meal service information for each site. Your organization prepares the claim upload file using a file layout technical specification provided by the state agency. You upload the file and the CNPweb puts the data into the appropriate individual site claim forms. The CNPweb calculates a sponsor summary claim from your individual site claims.

Claims Revisions

Sponsors can revise a reimbursement claim as necessary throughout the program year within these limitations:

Upward revisions (results in an increased reimbursement) - The CNPweb accepts revisions with upward adjustments up to 60 days past the end of the claim month.
Downward revisions (results in a decreased reimbursement) - The CNPweb accepts revisions with downward adjustments until the state agency closes the program year to claims revisions.

The state agency reviews and approves each claim revision, and the CNPweb keeps a copy of the original claim and each approved claim revision.

With each claim revision, the CNPweb calculates the net payment amount and processes this amount through the claims payment process.

Note:

Your organization must use the online forms to submit a claim revision even if you used a claim upload file to submit the original claim.