Processing One-Time Exceptions

The USDA allows each sponsor to have one late claim submission every 36 months. The CNPweb enforces this rule and provides you with supporting information.

The CNPweb posts a notice on unsubmitted claim months past the 60-day limitation. This notice informs you that you can only submit a claim for this month by using your one-time exception. This notice appears on more than one claim month as appropriate.
When you create a claim using the one-time exception, the CNPweb changes the notice on any other late claims months. The new notice states that you have used your one-time exception and cannot submit a claim for any remaining months with unsubmitted claims until the next 36-month period. The CNPweb tracks the end of the 36 month waiting period.
If you or the state agency deletes this claim before it is paid or does not allow your organization to use the one-time exception, the CNPweb recognizes that you have not used your one-time exception, and allows you to submit a one-time exception immediately. The CNPweb updates the note on any remaining months with unsubmitted claims to let you know that you can use your one-time exception.

Note:

Your state agency must approve your use of the one-time exception.