Reimbursement Claims Overview

The CNPweb uses the information provided on your sponsor and site applications to determine your participation in the School Nutrition Program and the months your organization can submit a reimbursement claim.

The CNPweb administers claims based on the following guidelines:

You must submit new claims according to the USDA guidelines.
Your organization chooses to submit site claims using the online forms or the file upload process.
You must submit revised claims that result in an upward adjustment according to the USDA guidelines and state agency policies and procedures.
You must submit revised claims that result in a downward adjustment within the state agency policies and procedures.

Incomplete Claims

If you do not have all numbers you need to submit your claim, you can enter partial information into the claims form and submit it. If you are not ready to submit your claim, do not check the payment checkbox. The CNPweb does not submit unchecked claims to the state agency for approval.

Payments

The CNPweb records claims payments on the Sponsor Summary - Payments page when the state agency posts payments for approved claims. The amount your organization receives for meals served depends on the USDA reimbursement rates for the claim month. You can review the reimbursement rates for any claim month.

Note:

The CNPweb assigns the different statuses to track claims and applications. For more information about claims statuses, see Claims Statuses.