Edit a Claim

You can edit a School Nutrition Program reimbursement claim until the CNPweb submits it to the state agency. An unsubmitted claim has the Errors and Pending Submission statuses.

To edit an unsubmitted claim:

1. Display the Sponsor Summary - Claims page.
   1. Click the Applications menu.
   2. Click Sponsor Summary.

      The CNPweb displays the Sponsor Summary - Packet page.

   3. Click the Claims tab.

      The CNPweb displays the Sponsor Summary - Claims page.

2. Click the folder plus sign to expand the list of sites with claims for the month.
3. Locate the site claim to edit.
4. Click Edit.

   The CNPweb displays the claim form.

5. Make all appropriate changes to the site claim.
6. Click Submit.

   The CNPweb checks your claim for input errors.

   If the CNPweb finds errors, it displays the appropriate post confirmation page with the Errors status. You must correct all errors and resubmit your claim. For more information, see Correct Claim Input Errors.

   If the CNPweb finds no errors, it displays the appropriate post confirmation page with the Complete status.

7. Click to display the claims listing page.
8. Repeat Step 3 through Step 7 for each site claim you need to edit.
9. Locate the sponsor claim for this month on the Sponsor Summary - Claims page.
10. Click Edit.

    The CNPweb displays the Sponsor Claim form.

11. Scroll to the bottom of the claim form.

    The CNPweb displays the bottom of the claim form with the Submit button.

12. If you want to submit this edited claim, check the payment checkbox.
13. Click Submit.

    The CNPweb updated the sponsor claim with the edited site claim information and checks your claim for input errors.

    If the CNPweb finds errors, it displays the Sponsor Claims - Post Confirmation page with the Errors status. You must correct the errors and resubmit your claim. For more information, see Correct Claim Input Errors.

14. If the CNPweb finds no errors, it displays the Sponsor Claim Summary page with the claim information and status.

Notes:

• If the Edit option is not available, you cannot edit the claim.
• The CNPweb uses yellow highlighting to show changes on the form.
• You must submit all new claims within the 60 days of the close of the claim month, with one exception allowed every 36 months.
• The CNPweb does not submit sponsor claims that remain unchecked (payment checkbox) to the state agency even if they contain no input errors.
• If your reimbursement claim has the Pending Submission status, the CNPweb has not submitted to the state agency for approval. You must edit the claim and resubmit it.
• If your reimbursement claim has the Pending Approval status, the CNPweb has submitted it to the state agency for approval and payment.
• If your reimbursement claim has the Approved status, the state agency automatically approved your claim and it is waiting for payment.
• If you need to edit a claim from the previous program year, change the program year before starting this procedure. When you finish, remember to change the program year back to the current program year before performing other CNPweb functions.

Related Topics

Claims Basics

Reimbursement Claims

Claims Reporting Level and Reporting Options

Sponsor Summary - Claims Page

Activity 3: Submit Monthly Claims

Activity 4: Revise Claims