Activity 8: Review Invoices

Throughout the program year, your state agency creates invoices for all sponsors for product expenses. You can view the Food Distribution Program invoice information for your organization using the Sponsor Summary - Invoicing tab.

To view the invoices for your organization:

1. Display the Sponsor Summary - Invoicing tab.
   1. Click the Summary menu.
   2. Click Sponsor Summary.

      The CNPweb displays the Sponsor Summary - Applications tab.

   3. Click the Invoicing tab.

      The CNPweb displays the Sponsor Summary - Invoicing tab.

2. Review the list of individual invoices.
3. Locate an invoice to review in detail.
4. Click View.

   The CNPweb displays the Sponsor Invoice Form page.

5. View the invoice contents.
6. Scroll to the bottom of the page.
7. Click Cancel.

   The CNPweb displays the Sponsor Summary - Invoicing tab.

Notes:

• The Sponsor Summary - Invoices tab lists invoices in reverse chronological order (newest on top).
• You can only view invoice information for one program year at a time. To view invoice information for a different program year, change the program year.
• The Invoice Type identifies whether the invoice covers product expenses (administrative fees) or excess storage fees. It also shows special purpose invoices (manual invoices) created by your state agency to cover other situations.
• On the Sponsor Invoice Form, the Invoice Status shows when your organization paid this invoice.
• A negative number means that your state agency credited your organization.
• If you changed the program year to view invoices for a different program year, change the program year back to the current program year.

Related Topics

Invoice Basics

Product Expenses & Payment Options

Entitlement Basics

Allocation Basics

Order Basics

Sponsor Summary - Invoicing Tab